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Workplace Services Assistant

Location: New York, NY, United States
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Description

The Workplace Services Assistant will provide office operations support to the New York office.  This is a hands-on role that will support the office and assist with a variety of administrative tasks. This position reports to the on-site Workplace Services Coordinator, Office Director, and Regional Workplace Services Director. 
 
Job Responsibilities:
  • Greet visitors proactively and provide assistance to make them feel welcome. 
  • Day-to-day office operations support, including maintaining a clean and professional reception area, conference rooms, common areas, records coordination, and supporting office hoteling processes. 
  • Assist with facilities and building management tickets. 
  • On-site IT-related responsibilities such as being a resource for firm technology, including being well versed in Microsoft Teams and other firm tools. 
  • Assist with in office meeting and event logistics to include catering arrangements, setup, and reset. 
  • Assist with maintaining office equipment, office supplies, and pantry areas restocking as needed. 
  • Assist with completing reproduction projects in a timely and accurate manner as needed, which may include binding and index preparation.
  • Other administrative tasks, including time/expense entry, conflict checks, travel arrangements, data entry, scanning documents, faxing, FedEx logistics, mail delivery, etc. 
Experience:        
  • Minimum of three years of office services experience in a professional service environment, preferably consulting or legal, with an emphasis on customer service.   
  • Proficient with Microsoft Office Suite and strong background operating all office equipment such as copiers, printers, fax, and postage machines.  
Qualifications: 
  • Provide exceptional client service to visitors, candidates, and employees at all times with a positive and upbeat approach;  
  • Be a problem solver, proactively use or find resources, and seek guidance when appropriate; 
  • Observant and proactive personality with the ability to notice things out of order – i.e., lights out, stains in carpet, expiration dates, paper clips; 
  • Demonstrate an attention to detail with emphasis on accurately completing assignments;
  • Strong organization skills with the ability to manage inventory and maintain organization of storage spaces; 
  • Technically savvy with ability to quickly learn new software systems such as hoteling, time entry and intranet tools; and
  • Flexibility and willingness to occasionally work overtime if required. 

Salary range: $55,000-$65,000

Candidate must be able to submit verification of their legal right to work in the United States, without company sponsorship. 
 
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