Workplace Services Coordinator

Description

• Day-to-day office operations support, including oversight of hoteling processes and conference rooms. 
• Facilities coordination/building management contact. 
• Assist with onboarding, workspace setup, and onsite recruiting support.
• On-site IT-related responsibilities such as being a resource for firm technology, including being well versed in Microsoft Teams and other firm tools.
• Management of vendors, accounts payable; budgeting. 
• Maintain office equipment, office supplies, and pantry areas restocking as needed.  
• Assist with completing reproduction projects in a timely and accurate manner as needed, which may include binding and index preparation. 
• Event planning, coordination, and execution which sometimes require after-hours support. 
• Support office and team level communications from both notification and assisting in reinforcing team success and office culture standpoints. 
• Other administrative tasks, including time/expense entry, travel arrangements, scanning documents, data entry, faxing, FedEx logistics, mail delivery, etc.  

• High school diploma required.  BA degree/ or equivalent years of professional services experience preferred. 

• Minimum of three years of experience as a lead in a professional services environment, preferably consulting or legal. 

• Provide exceptional client service to visitors, candidates, and employees always with a positive, upbeat and “roll up your sleeves” approach; 
• Be a creative problem solver that can think creatively, work independently, and proactively seek guidance when appropriate; 
• Demonstrate an attention to detail, follow through on assignments to completion, and multi-task in an environment with rapidly changing priorities;
• Technically savvy with ability to quickly learn new software systems such as hoteling, time entry and intranet tools;
• Project a mature presence, empathy and intellectual curiosity while balancing the ability to receive direction and digest constructive feedback; 
• Ability to multi-task and prioritize activities in a rapidly changing environment; 
• Exhibit excellent written and oral communication skills with a confident and clear communication style and ability to handle sensitive information and preserve confidentiality; 
• Demonstrate strong time management, project management and organizational skills; and 
• Flexibility and willingness to occasionally work overtime as needed.