Workplace Services Coordinator- (Atlanta)

The Workplace Services Coordinator is a hands-on role providing office operations and administrative support to two Atlanta, GA office locations.  They will work closely with the Office Director(s), Senior Workplace Services Manager, and Regional Workplace Services Director to ensure efficient day-to-day operations of the offices as well as provide administrative support to the practice groups for projects and conferences.    

Job Responsibilities  

• Greet visitors proactively and provide assistance to make them feel welcome.
• Day-to-day office operations support, including oversight of office hoteling processes, conference rooms, and on and off-site records retention.
• Facilities coordination/building management contact.
• Assist with onboarding, workspace setup, and onsite recruiting support.
• On-site IT-related responsibilities such as being a resource for firm technology, including being well versed in Microsoft Teams and other firm tools.
• Management of vendors/accounts payable/office budgeting.
• Maintain office equipment, office supplies, and restocking pantry areas as needed. 
• Assist with administrative matters such as submitting conflict checks, Onelog research, and occasional assistance editing PowerPoint presentations, and conference registrations.
• Event planning, coordination, and execution which sometimes require after-hours support.
• Assist with completing photocopy projects in a timely and accurate manner as needed, which may include binding and index preparation.
• Other administrative tasks, including time/expense entry, travel arrangements, scanning documents, data entry, faxing, FedEx logistics, mail delivery, etc.

Qualifications   

Education:         

• High school diploma required.  BA degree/ or equivalent years of professional services experience preferred.

Experience:  

• Minimum of three years of experience as a lead in a professional services environment, preferably consulting or legal.  

Skills:  

• Provide exceptional client service to visitors, candidates, and employees always with a positive, upbeat and “roll up your sleeves” approach;
• Be a problem solver that can think creatively, work independently, and proactively seek guidance when appropriate;
• Demonstrate attention to detail, follow through on assignments to completion, and multi-task in an environment with rapidly changing priorities;
• Demonstrate technical savvy and the ability to quickly learn new software systems such as office hoteling, time entry and intranet tools;
• Demonstrate intermediate PowerPoint and Excel skills; experience with Microsoft Teams is a plus;
• Project a mature presence, empathy and intellectual curiosity while balancing the ability to receive direction and digest constructive feedback;
• Demonstrate ability to multi-task and prioritize activities in a rapidly changing environment;
• Exhibit excellent written and oral communication skills with a confident and clear communication style and the ability to handle sensitive information and preserve confidentiality;
• Demonstrate strong time management, project management and organizational skills.

Candidate must be able to submit verification of his/her legal right to work in the United States without company sponsorship.   

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